MT Rainier Ski Club Tacoma WA
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Full Time Regular
$60,000 - $75,000
Primary Position Duties:
The Successful Candidate Will Demonstrate:
Refined interpersonal skills including the ability to build-long term, beneficial relationships with multiple customers and clients at all organizational levels.
The ability to foster a climate of equity and belonging through multicultural awareness and appreciation.
A high degree of professional integrity, respect for confidentiality and sound professional judgment.
Excellent verbal and written communication and interpersonal skills including a sense of humor.
Ability to establish and maintain positive working relationships with colleagues, management, staff, faculty and students.
Analytical, a quick learner, and proactive.
Self-motivated, takes initiative and can work independently.
An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace.
Proficiency and/or advanced knowledge of state, federal and local policies and procedures
Proficiency and/or advanced knowledge of computer applications including college and state budget and student management systems
Proficiency and/or advanced knowledge in accounting procedures
Proficiency and/or advanced knowledge in office management including supervision of staff
Ability to problem solve and prioritize a heavy work load in a fast paced environment.
Ethics and integrity, and sound professional judgment.
Maintain confidentiality and composure in a busy office setting with frequent in-person interactions.
Handling multiple tasks simultaneously with a strong attention to detail/accuracy; prioritizing competing demands.
Demonstrated competency in coordinating & organizing, planning, accountability, adaptability/flexibility, enforcing rules, problem solving, detail-oriented, accuracy, confidentiality, and initiative.
Demonstrated ability to exercise sound independent judgment and accurately interpret and apply federal and state employment laws, rules, labor agreements, and departmental policies.
Self-starter with the ability to work independently and handle numerous interruptions by phone and in-person customers.
Education or Skills:
Associate's degree from an accredited college or university.
Professional level experience as an Administrative or Executive Assistant or closely related administrative experience that is responsible for supervisory, accounting and general administrative work.
Intermediate level proficiency with word processing, spreadsheet, database management and related business management software; Microsoft Office preferred.
Budget management experience including fiscal guidelines, regulations, principles and standards.
Manage the business and finances for the office of the Provost/Vice President to include achievement of the goals and objectives providing, obtaining, and/or coordinating activities consistent with college mission and vision, as well as federal and state requirements as they affect the institution.
Maintain Provost/Vice President calendar, schedule, and communications; make and process travel requests; monitor and reconcile college PCard; plan and implement logistics of meetings/retreats; monitor deadlines for required materials (tenure packets, faculty non-instruction and professional growth plans, program reviews); track/update the Instructional Administrator/Chair list; maintain Instruction/Academic affairs portal pages; and room scheduling for meetings and events.
Oversee and coordinate financial aspects for departments and programs reporting to the Provost/Vice President.
Exercise independent judgment and have delegated decision-making authority to solve administrative and fiscal problems consistent with the objectives and policies of the division and college.
Interpret, advise and implement institution policies and procedures related to the division and college
Coordinate administrative standards and procedures for independent yet interrelated division and campus functions.
Supervises and evaluates staff for specialized programs.
Decision making authority for fiscal related matters to approve expenditures, requisitions, vouchers, personnel changes, personnel contracts, etc.
Research, develop, plan, and project future program needs, enter projected budgets into the TCC budget system annually.
Establish short and long-term fiscal plans and performance goals, review income/expense, statistical and budget status reports, analyze problem areas, and recommend corrective action.
Continuously maintain and monitor budgets, make necessary budget corrections or revisions. throughout the year, and advise Provost/Vice President of program status and any problem areas monthly or as needed.
Approve, track, and monitor professional development requests for faculty and administrators using faculty professional development funds.
Develop, approve, track, and monitor travel requests.
Develop, approve, track and monitor Corrections grant in concert with the Director of Corrections Education.
Provide clerical support for Instructional Council meetings.
Provide curriculum management and technical support for CurriQunet, add/update approved courses in the ctcLink course catalog, send monthly Curriculum Committee summary of actions to campus, notify Enrollment Services of additions or changes to course pre-requisites, maintain Curriculum Committee portal pages.
Establish catalog production timelines and work with Marketing to obtain and provide catalog proofs to division deans, update and verify academic program sections of the catalog, assist other departments in compiling and verifying information, and continual review and verification of program specific information in college catalog; develop addendums as necessary for major course/program changes.
Lead division administrative assistants in the development of quarterly class schedules, trouble shoot as necessary with the State Board, provide quarterly professional development meetings with schedulers.
Review and approve time and leave reporting for assigned employees.
Office management includes preparing/responding to correspondence, maintain electronic/manual filing systems, order/maintain supply inventory, supervision of staff including interview/recommend selection of applicants, train/schedule work, monitor work/interactions, conduct performance evaluations/recommend disciplinary actions.
Use NeoGov employment system to request and approve position hires and changes.
Represent the Provost/Vice President and college in daily business at staff or college meetings, interagency meetings, and with the general public.
Provide administrative support to direct reports of the Provost/Vice President on matters pertaining to programming and budget.
Participate in campus committees and workgroups that directly relate to position responsibilities and the goals/mission of the college.
Serve as a Pillar Lead for Campus Solutions in ctcLink and provide institution-wide support as a content manager in the ctcLink project with the State Board.
Perform other duties as assigned.
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