The essential functions of the Human Resource / Payroll Manager are:
Managing the HR department, including managing files, preparing documents, and maintaining accurate records related to employee data, benefits, attendance, and other HR activities
Assist with the recruitment and selection process by posting job advertisements, help scheduling interviews, conducting background checks, and verifying employment references. Coordinate with hiring managers and candidates to ensure a positive and efficient experience.
Assist in the onboarding process for new hires by preparing orientation materials, conducting HR orientations, and ensuring completion of necessary paperwork. Help facilitate a smooth transition for new employees into the construction company.
Support benefits administration processes, including enrollment, changes, and terminations. Collaborate with benefits providers to address employee inquiries and ensure accurate and timely administration of benefits.
Assist in maintaining compliance with employment laws and company policies by staying updated on relevant regulations, distributing policies and forms, and monitoring employee compliance. Help organize and track mandatory training programs.
Respond to basic employee inquiries, providing information and guidance on HR-related matters, such as company policies, procedures, and benefits. Escalate more complex issues to the appropriate senior management for resolution.
Generate regular HR reports, such as headcount, turnover, training, and time and attendance data. Provide accurate and timely information to assist with HR metrics and analysis.
Perform day-to-day bookkeeping tasks, including recording financial transactions, maintaining general ledgers, and managing accounts payable
Process and verify invoices (AP), expense reports, and other financial documents for accuracy, completeness, and compliance.
Coordinate with vendors and suppliers to ensure timely payment processing and resolve any billing issues or discrepancies.
Reconcile accounts payable records with vendor statements and resolve discrepancies in a timely manner.
Prepare and process payments, including checks, electronic transfers, and credit card payments, in accordance with company policies and procedures.
Maintain accurate and up-to-date vendor files, including contact information, payment terms, and any relevant documentation.
Assist in the preparation and analysis of monthly, quarterly, and annual financial reports, including accounts payable aging reports.
Monitor cash flow and budgetary constraints to effectively manage payment schedules and optimize vendor relationships.
Collaborate with the finance team to support budgeting, forecasting, and financial planning activities related to accounts payable.
Maintain and organize financial records, ensuring confidentiality and data integrity.
Strong knowledge of generally accepted accounting principles (GAAP) and bookkeeping practices
Experience and familiarity with accounts payable processes and procedures
Experience and familiarity with laws, regulations & processes regarding human resources
Experience and familiarity with payroll processes and procedures
Proficiency in using accounting software and tools, with experience in QuickBooks or similar platforms
Excellent analytical and problem-solving skills with meticulous attention to detail
Strong time management and organizational skills to prioritize tasks and meet deadlines
Ability to handle confidential and sensitive information with integrity and professionalism
Proven work experience as a Bookkeeper, Account Payables or in a similar role within the construction industry
Familiarity with construction industry-specific financial processes, such as job costing and progress billing, is a plus
Understanding of tax regulations and compliance requirements related to the construction industry is desirable